TOWN OF NORTH HARMONY
TOWN BOARD MEETING
MONDAY 4/13/2015 7:00 PM
SALLY P. CARLSON, SUPERVISOR PRESENT
RALPH WHITNEY, COUNCILMAN PRESENT
FRANK STOW, COUNCILMAN ABSENT
DICK SENA, COUNCILMAN PRESENT
DUNCAN MCNEILL, COUNCILMAN PRESENT
OTHERS PRESENT: Pierre Chagnon, Legislator; Dave Stapleton, Attorney; Dan Strickland, Highway Superintendent; Howard Peacock, Justice; Robin Miller, Bookkeeper; Brad Lawson, Zoning CEO; Louis Rieg; Nancy Thomas, Town Clerk
- MINUTES: 3/9/15 & 3/30/15 (SEQR, Public Hearing LL#1-2015)
- MOTION # 43 OF 2015
MR. MCNEILL MOTIONED TO ACCEPT THE MINUTES OF THE 3/9/2015 TOWN BOARD MEETING AND 3/30/15 (SEQR, PUBLIC HEARING LL#1-2015) AS PRESENTED BY THE TOWN CLERK. MR. WHITNEY SECONDED. YES (4): WHITNEY, SENA, MCNEILL, CARLSON. NO (0). THE MOTION WAS CARRIED.
- LAKE CONFERENCE – 5/9/2015, 9:00 AM, TOWN OF CHAUTAUQUA MUNI. BLDG.
- VETERANS MEMORIAL FUNDRAISER – SPAGHETTI DINNER TICKETS AVAILABLE
SUN. 5/17/15, 12-5:00 PM; Lakewood Legion Post #1286
TICKETS FOR PATRIOTIC QUILT ALSO ON SALE!
- SPRING NEWSLETTER WILL BE GOING OUT
- PUBLIC COMMENT:
1. NYS HOMELAND – INTERSTATE MUNICIPAL AID PROGRAM
Mrs. Carlson reviewed the communication for those present.
2. ASHVILLE FIRE DISTRICT – Annual Update Document available at Town Clerks Office
3. SENATOR YOUNG – CHIPS – Increase of $50 million statewide, from $438,097,000 to $488,097,000. TONH funding up from $139,299.55 to $159,567.35 (+20,267.80)
Mr. Strickland said this is about $4,000 more than we received in additional aid last year.
4/13/2015 (Pg. 2)
4. ASSESSOR – FEBRUARY PROPERTY TRANSFERS
5. CHAUTAUQUA CO. FINANCE – SUSAN MARSH – Workman’s Comp opt out cost to TONH $166,417.00
6. SINGLE AUDIT REMINDER – HOMELAND SECURITY
Mrs. Carlson said we have to respond and indicate that we will participate.
- OLD BUSINESS
- LIGHTHOUSE PARK PAVILION ROOF
Mr. Sena said he had gone back and tried to get a little better price on the roof, but under the Davis Bacon Act, the best bid had come from Jamestown Roofing at a cost of $5,000.
- MOTION # 44 OF 2015
MR. SENA MOTIONED TO ACCEPT THE BID OF JAMESTOWN ROOFING IN THE AMOUNT OF $5,000.00 TO INSTALL A ROOF ON THE PAVILION BUILDING LOCATED AT LIGHTHOUSE PARK. MR. MCNEILL SECONDED. YES (4): WHITNEY, SENA, MCNEILL, CARLSON. NO (0). THE MOTION WAS CARRIED.
Mr. Sena also said that the rope fence at the park also needs to be replaced. This is approximately 150’ of rope and the board agreed that it should be purchased and replaced. He said the hose on the aerator had been broken when it was removed from the lake at the dock. He said we need to order new parts.
Mrs. Miller said she has the information on it and if Mr. Sena lets her know what parts are needed, she will order them.
Mrs. Thomas asked when the board would like the dock installed. The board indicated that Mr. Bradford should be contacted and asked to install by 5/15/2015.
- NEW BUSINESS:
- SUNRISE COVE / BOCES WATER – BAN RENEWAL- Maturity Date 5/15/15
Principal Due: $93,821.18 Payment due: $14,553.00 Int.: $2834.54
- MOTION # 45 OF 2015
MR. SENA MOTIONED TO AUTHORIZE THE SUPERVISOR TO MAKE PAYMENT ON THE SUNRISE COVE / BOCES WATER BAN OF $93,821.18 DUE ON 5/15/2015, IN THE AMOUNT OF $14,533.00 PRINCIPAL AND $2,834.54 INTEREST. THE SUPERVISOR IS FURTHER AUTHORIZED TO SIGN DOCUMENTS RENEWING THE BAN WITH M&T BANK IN THE PRINCIPAL AMOUNT OF $79,268.18 AT PREVAILING INTEREST RATE. MR. WHITNEY SECONDED. YES (4): WHITNEY, SENA, MCNEILL, CARLSON. NO (0). THE MOTION WAS CARRIED.
- BLY HILL – 2% Project – Soil and Water to do work – Need board approval to work in town ROW
Mrs. Carlson said Mr. Strickland had indicated he would not have time to work on this project this summer and Dave Wilson and Dave Spann of Soil and Water said they could do the work.
- MOTION # 46 OF 2015
MR. WHITNEY MOTIONED TO AUTHORIZE SOIL AND WATER TO WORK IN THE TOWN ROW ON BLY HILL ROAD. MR. SENA SECONDED. YES (4): WHITNEY, SENA, MCNEILL, CARLSON. NO (0). THE MOTION WAS CARRIED.
- SALT SHED – Received $35, 251.00 from NYMIR (remainder to be paid on completion)
Mrs. Carlson said we had received a check from NYMIR to cover the plans and materials for the salt shed. The project will be done by C.W. Fink and Associates Ltd., (regional sales rep of ACCU Steel Cover Buildings, Inc.) at a contract cost of $58,769.00. She asked if concrete work has to be done first. Mr. Strickland said the bid amount is just for the structure, the highway will do the foundation after they receive the plans.
There was discussion on why the project had not gone out to bid. It was determined that there are no other contractors who build these buildings.
- JAMESTOWN JAMMERS
Mrs. Carlson said she was contacted by the Jammers to see if the town would be interested in a North Harmony Night at the ball park. She said she had indicated she would bring it to the board’s attention.
- TONH ANNUAL UPDATE DOCUMENT COMPLETE AND FILED 3/31/2015
- MOWING BIDS FOR 2015-2016
Mrs. Thomas said two bids had been received for mowing of the town properties. The bid totals are for a single mowing of each property listed in the specifications:
Lawns – n – More$313.00general clean up at $10/hr (if gas exceeds $4/gal. extra $3 on each mow)
Stephen Holmberg$375.00general clean up at $20/hr
- MOTION # 47 OF 2015
MR. SENA MOTIONED TO AWARD THE MOWING CONTRACT FOR 2015-16 TO NATHAN SHORT OF LAWNS-N-MORE AT A COST OF $313 PER MOW; GENERAL CLEAN UP AT $10/HR; WITH A CLAUSE THAT IF GAS EXCEEDS $4/GAL. AN ADDITIONAL $3 WILL BE ADDED TO EACH MOW. MR. MCNEILL SECONDED. YES (4): WHITNEY, SENA, MCNEILL, CARLSON. NO (0). THE MOTION WAS CARRIED.
- AUTHORIZE SUPERVISOR TO SIGN CONTRACT WITH CHAUTAUQUA SHERIFF FOR COURT OFFICER FOR 2015
- MOTION # 48 OF 2015
MR. MCNEILL MOTIONED TO AUTHORIZE THE SUPERVISOR TO SIGN THE CONTRACT WITH THE CHAUTAUQUA CO. SHERIFF FOR THE SERVICES OF A COURT OFFICER AT $27.64/HR. (NOT TO EXCEED $6,000/YR.) TO BE BILLED QUARTERLY. MR. WHITNEY SECONDED. YES (4): WHITNEY, SENA, MCNEILL, CARLSON. NO (0). THE MOTION WAS CARRIED.
- ADOPTION OF NYS ARCHIVES MU-1 RECORDS RETENTION SCHEDULE
Mrs. Carlson said this needs to be done so that the town can be eligible for available grant funding.
- MOTION # 49 OF 2015
MR. SENA MOTIONED TO ADOPT THE NYS ARCHIVES MU-1 RECORDS RETENTION SCHEDULE AND TO APPOINT THE TOWN CLERK AS RECORD RETENTION OFFICER.
MR. MCNEILL SECONDED. YES (4): WHITNEY, SENA, MCNEILL, CARLSON. NO (0). THE MOTION WAS CARRIED.
- STEDMAN CORNER’S CAFÉ – WAIVER OF 30 DAY NOTICE FOR LIQUOR LICENSE
Mrs. Carlson said the 30 day period is to allow the municipality or community board an opportunity to express an opinion for or against the granting of a license or renewal of a license.
- MOTION # 50 OF 2015
MR. WHITNEY MOTIONED TO GRANT A WAIVER OF THE 30 DAY NOTICE FOR A LIQUOR LICENSE AS REQUIRED BY NYS LAW TO STEDMAN CORNERS CAFÉ. MR. SENA SECONDED. YES (4): WHITNEY, SENA, MCNEILL, CARLSON. NO (0). THE MOTION WAS CARRIED.
PIERRE CHAGNON, LEGISLATOR
Mr. Chagnon said the following had occurred at the March meeting of the Legislature:
- Authorized use of funds from gifts and donations Veterans Van Trust account for purchase of a new veterans’ van
- Authorized allocation of 2% Occupancy Tax funding from the 2015 reserve account to Chautauqua Watershed Conservancy for education and outreach efforts, increasing the support from the County by $3,233 per year
- Authorized allocation of $50,000 of 3% Occupancy Tax funding from the 2015 reserve account to the recently created Chautauqua County marketing department for attraction of tourism-related businesses
- Requested continued authorization from the State, as is required every two years, for the imposition of Occupancy Tax at the same rate
- Requested amendment of State legislation regarding imposition of Sales Tax to increase the allowable additional sales tax from 0.5% to 1.0%, increasing the total Sales Tax from 7.5% to 8%
RANDALL HOLCOMB, ASSESSOR
Mr. Holcomb’s written report states that Grievance Day will be Wed., 5/27/15, from 3-8:00 PM at the Municipal Building, 2 Academy St., Mayville, NY.
DAN STRICKLAND, HIGHWAY SUPERINTENDENT
Mr. Strickland said as the weather and summer obligations allow, he wants to get the concrete apron and blacktop at the highway building done. He said they also will be working on the salt shed. He said there is a lot of drainage work to do at Cheney’s Pt. and then he plans to blacktop there. He said they are still waiting for the last of the frost to come out so they can evaluate what needs to be done. He said he hopes the weather cooperates as it will be a busy summer. He said that Jim Smith, former County Engineer, who lives at Cheney’s Point, has been very helpful with ideas and information on the area drainage situation.
HOWARD PEACOCK, JUSTICE (Copy of Report in Minute Book)
Mr. Peacock read the March, 2015 Justice report for those present
BRAD LAWSON, ZONING C.E.O. (Copy of Report in Minute Book)
Mr. Lawson reviewed his written report for those present. There was a brief discussion of the cases that the Planning Board and Zoning Board will be reviewing this month. He said the bank that owns the Hazzard property at Woodlawn will be having the barn demolished soon. There was discussion of the filing of the local law on the C-1A district and what date is used for official filing status (date the clerk files it or date of NYS-DOS letter stating it has been filed).
Mrs. Thomas said she had contacted the NYS-DOS and it is the date of their letter to us stating it has been filed.
Mr. Strickland said if trucks will be coming in he would like to see them come in and out on Cedar and stay off the Cedar extensions completely. There was discussion of posting the roads for weight. There was also discussion of the bridge on Cedar. Mr. Strickland said the bridge is sound as far as he knows. He said he believes it is a county bridge.
NANCY THOMAS, TOWN CLERK (Copy of Report in Minute Book)
Mrs. Thomas said Tax Collection was over and gave a brief report which is attached to these minutes.
- MOTION # 51 OF 2015
MR. MCNEILL MOTIONED TO ACCEPT THE TOWN CLERKS REPORT AS PRESENTED. MR. SENA SECONDED. YES (4); WHITNEY, SENA, MCNEILL, CARLSON; NO:(0),
SALLY P. CARLSON, SUPERVISOR (Copy of Report in Minute Book)
- MOTION # 52 OF 2015
MR. SENA MOTIONED TO ACCEPT THE SUPERVISORS REPORT AS PRESENTED. MR.
WHITNEY SECONDED. YES (4); WHITNEY, SENA, MCNEILL, CARLSON; NO:(0),
- MOTION # 53 OF 2015
MR. WHITNEY MOTIONED TO APPROVE THE GENERAL FUND VOUCHERS IN THE
AMOUNT OF $62,516.42 AS REVIEWED AND AUDITED EARLIER. MR.MCNEILL
SECONDED. YES (4): WHITNEY, SENA, MCNEILL, CARLSON; NO:(0).CARRIED.
- MOTION # 54 OF 2015
MR. WHITNEY MOTIONED TO APPROVE THE HIGHWAY FUND VOUCHERS IN THE
AMOUNT OF $18,614.37 AS REVIEWED AND AUDITED EARLIER. MR. MCNEILL
SECONDED. YES (4); WHITNEY, SENA, MCNEILL, CARLSON; NO(0). CARRIED.
- MOTION # 55 OF 2015
ON A MOTION MADE BY MR. SENA AND SECONDED BY MR. MCNEILL, THE MEETING WAS ADJOURNED AT 7:50 PM.
Nancy M. Thomas